Privacy Terms

1. Scope

These Privacy Terms apply to the TRAC Council website, related digital properties, and communications channels, including inquiry forms, email correspondence, and early membership interest submissions.

By using this website or submitting information to TRAC Council, you acknowledge and agree to the terms outlined below.

2. Information We Collect

TRAC Council may collect information that you voluntarily provide, including:

• ■ Name, email address, and professional affiliation
• ■ Organization name and industry sector
• ■ Inquiry details and communications submitted via email or contact forms
• ■ Membership interest submissions and voluntary profile information

TRAC Council may also collect limited technical information automatically, such as:

• ■ Browser type and device information
• ■ IP address (for security monitoring)
• ■ General site usage analytics (pages visited, session duration)

3. How We Use Information

TRAC Council uses collected information solely for purposes aligned to standards development, stakeholder engagement, and operational communications.

• ■ Responding to inquiries and communications
• ■ Managing early membership interest and participation requests
• ■ Distributing standards updates, publications, and TRAC Council announcements (when opted-in)
• ■ Improving website functionality and user experience
• ■ Security monitoring and fraud prevention

4. Data Minimization and Responsible Collection

TRAC Council applies a data minimization approach. We only collect information necessary to support communications, membership participation, and standards body operations.

TRAC Council does not intentionally collect sensitive personal information, such as government identifiers, health information, financial account numbers, or biometric data.

5. Data Sharing and Third Parties

TRAC Council does not sell personal information. TRAC Council does not trade, monetize, or distribute personal information for advertising purposes.

TRAC Council may use trusted third-party service providers (such as hosting, analytics, or email distribution platforms) strictly to support website operations. These providers may have access to limited data only as required to perform services on TRAC Council’s behalf.

6. Cookies and Analytics

TRAC Council may use cookies or analytics tools to understand website performance and improve usability. These tools may collect aggregated, non-identifying information about user sessions and navigation behavior.

You may disable cookies in your browser settings. Some website features may not function optimally if cookies are disabled.

7. Data Security

TRAC Council maintains reasonable administrative, technical, and organizational safeguards designed to protect information from unauthorized access, disclosure, alteration, or destruction.

However, no digital system can guarantee absolute security. By using this website, you acknowledge that transmission of information is done at your own risk.

8. Data Retention

TRAC Council retains submitted information only for as long as reasonably necessary to support standards engagement, membership operations, or legal and operational requirements.

9. External Links

TRAC Council may reference external links to partner organizations, publications, or third-party resources. TRAC Council is not responsible for the privacy practices, policies, or security standards of external websites.

10. Intellectual Property and Use Restrictions

TRAC Council publications, standards, frameworks, tier models, and trust domain structures are intellectual property of TRAC Council unless otherwise stated.

Users may reference publicly available TRAC Council materials for educational or research purposes, provided proper attribution is maintained. Reproduction, commercial redistribution, or unauthorized modification of TRAC Council materials may be restricted.

11. Changes to These Terms

TRAC Council may update these Privacy Terms periodically to reflect changes in operational practices, security standards, or regulatory expectations.

Updated terms will be posted to this page with a revised effective date.

12. Contact

For privacy-related inquiries, terms clarification, or data requests, contact:

Email: standards@traccouncil.org
Phone: 949-988-0704

13. Website Terms of Use

This website is provided for informational and standards engagement purposes. By accessing or using this website, you agree that you will not misuse the site, attempt unauthorized access, disrupt operations, or use the site in ways that violate applicable law.

• ■ Do not attempt to access restricted areas, systems, or data
• ■ Do not scrape, automate, or harvest site data in a manner that disrupts service
• ■ Do not upload malicious code or attempt to interfere with site security
• ■ Do not use TRAC Council name or materials in a misleading or unauthorized manner

14. Disclaimer

TRAC Council content is provided for informational purposes only and does not constitute legal advice, regulatory advice, compliance certification, or a binding standard unless explicitly stated.

TRAC Council is not a regulator, enforcement authority, or government agency. Organizations remain responsible for their own governance decisions, risk management practices, and regulatory compliance obligations.

15. Standards and Membership Disclaimer

TRAC Council standards and frameworks are voluntary unless explicitly stated otherwise. Membership participation does not create legal obligations or supervisory authority over member organizations.

TRAC Council may publish member-supported artifacts, implementation guidance, and operational templates. Unless expressly labeled as a formal certification program, TRAC Council does not provide compliance certification or audit opinions.